U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

SUMMARY: This position will be responsible for various HR tasks including HR system functions, drafting offer letters, managing notary procedures, maintaining filing systems, and creating and managing personnel files. The ideal candidate will have 1-2 years of HR experience, preferably with exposure to HRIS systems such as Success Factors or similar platforms. This role requires a college degree and a strong aptitude for technology, as well as exceptional organizational skills to manage processes effectively.

RESPONSIBILITIES:

• Utilize HR Systems (Success Factors, DM Info) to input, update, and maintain employee records and data accurately.
• Draft, review, and distribute offer letters and employment letters to new hires.
• Coordinate pre-employment activities such as background checks
• Coordinate and oversee notary procedures
• Troubleshoot issues with time and attendance system in support of employees and managers
• Handle new hire and departure notifications
• Supports compensation related duties as needed; Prepares payroll overtime trend analysis report and update job descriptions
• Assist with the scheduling of the firm’s professional development classes in the firm’s Learning Management System
• Process invoices for payment
• Manage electronic and physical filing systems to ensure documents are organized and easily accessible.
• Create and maintain personnel files in compliance with company policies and legal requirements.
• Assist with the planning and execution of HR and employee events, including meetings, training sessions, and employee recognition events.
• Collaborate with HR team members to ensure smooth and efficient HR operations.
• Provide support in various HR-related tasks and projects as assigned.

REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-2 years of experience in Human Resources, with exposure to and/or proficiency with HR systems preferred
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Comfortable working with routine and repetitive processes.
• Strong Technical Skills with demonstrated ability to adapt to new technologies and learn software applications quickly.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive attitude and willingness to take on additional responsibilities as needed.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO
• 11 paid holidays
• Employee Referral Bonus ($3,000.00)

EEO STATEMENT:  Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979 1000.

DATA PRIVACY STATEMENT:  Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information). Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris. Duane Morris is committed to protecting personal data and respecting your privacy. Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Data Privacy Statement

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.  In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.