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Position(s) I am Applying for

IP Docketing Systems Specialist - D.C.

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.


SUMMARY: Maintains the docketing database and related systems as well as providing docketing support to various teams within the Intellectual Property Practice Group.



  • Assists with the creation and maintenance of documentation for all processes involving IP systems updates and maintenance
  • Assists IP Docketing Systems Administrator with docketing system updates and upgrades
  • Assists IP Docketing Systems Administrator and IP Docketing Supervisor with intakes and transfers, ensuring successful importation or exportation of data
  • Assists with the creation, maintenance, and deactivation of all user accounts in docketing database, the firm’s USPTO deposit account, and PAIR
  • Generates statistical reports within docketing database as requested by management
  • Calendars dates in connection with patent and trademark application filings, formalities, office actions, maintenance fees
  • Downloads electronic correspondence or scans incoming mail from USPTO, foreign patent offices, or foreign agents and files into document management system
  • Circulates incoming correspondence from USPTO, foreign patent offices, or foreign agents to appropriate attorney teams
  • Prepares firm-standard and custom docket reports for attorney-teams
  • Manages department page on firm intranet
  • Proactively monitors due dates to ensure deadlines are timely met
  • Reviews outstanding dates in docketing database, consult with supervisor, and advance or de-docket as instructed
  • Participate in IP practice group and docketing team meetings
  • Provide back-up support to other docketers as needed





  • High school diploma
  • At least 5 years of experience working with docketing databases
  • Thorough understanding of domestic and foreign patent and trademark prosecution and lifecycles (Nonprovisional, Provisional, PCT, Madrid Protocol)
  • Familiarity with various patent and trademark offices (USPTO, WIPO)
  • Knowledge of docketing terminology, best practices, and patent & trademark laws
  • Ability to independently determine priority dates, calculate due dates, and verify terms within IP management software
  • Experience working with electronic filing systems and navigating patent office databases such as EFS-Web, Public PAIR, Private PAIR, TEAS, TSDR
  • Strong computer skills with the ability to manipulate and analyze data; experience with SQL and Blue Horse preferred
  • Demonstrated attention to detail, time management skills, problem-solving mindset




  • Comprehensive Healthcare, Dental, Vision, and Prescription Plans
  • Commuter, HSA and FSA Spending Accounts
  • Short-term and Long-term Disability and Life Insurance Coverage
  • 401k and Pension Plan
  • 22 PTO Days, 9 Paid Holidays and 2 Floating Holidays
  • Employee Referral Bonus ($3,000.00)
  • Professional Development Training
  • Fertility Support Benefits
  • Back-Up (Family) Care Advantage and Employee Assistance Program


EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.


DATA PRIVACY STATEMENT:  Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy




Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.


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The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.