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Position(s) I am Applying for

IP Docketing Specialist - Intellectual Property - Chicago

JOB TITLEIP Docketing Specialist

OVERVIEW: Duane Morris LLP, a global law firm with 900 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

SUMMARY: Provides patent and trademark docketing support to various teams within the Intellectual Property Practice Group.


  • Calendars dates in connection with patent and trademark application filings, formalities, office actions, maintenance fees
  • Downloads electronic correspondence from USPTO, foreign patent offices, or foreign agents and file into document management system
  • Circulates incoming correspondence from USPTO, foreign patent offices, or foreign agents to appropriate attorney teams
  • Prepares firm-standard and custom docket reports
  • Proactively monitors due dates to ensure deadlines are timely met
  • Reviews outstanding dates in docketing database, consult with supervisor, and advance or de-docket as instructed
  • Opens and closes matters in docketing database as needed ·
  • Assists with intakes and transfers in connection with new clients, attorney hires, attorney departures, or change in counsel
  • Participates in IP practice group and docketing team meetings
  • Provides back-up support to other docketers as needed
  • Performs other tasks as assigned


  • High school diploma
  • At least 3 years of prior IP docketing or related work experience required
  • Thorough understanding of domestic and foreign patent and trademark prosecution and lifecycles (Nonprovisional, Provisional, PCT, Madrid Protocol)
  • Familiarity with various patent and trademark offices (USPTO, WIPO)
  • Knowledge of docketing terminology, best practices, and patent & trademark laws
  • Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database
  • Experience working with docketing databases required, Patricia preferred
  • Experience navigating patent and trademark office websites such as EFS-Web, Public PAIR, Private PAIR, TEAS, TSDR
  • Strong computer skills with the ability to manipulate and analyze data
  • Demonstrated attention to detail, time management skills, problem-solving mindset, and collaborative spirit


  • Comprehensive healthcare, dental, vision, and prescription plans.
  • Commuter, HSA and FSA spending accounts
  • Short-term and long-term disability and life insurance coverage
  • 401k and Pension Plan
  • 20 vacation days, 11 paid holidays
  • Employee Referral Bonus ($3,000.00)

EEO STATEMENT:  Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

DATA PRIVACY STATEMENT:  Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information). Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris. Duane Morris is committed to protecting personal data and respecting your privacy. Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Data Privacy Statement

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.  In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator