JOB TITLE:  Pro Bono Coordinator

DEPARTMENT: Pro Bono

OFFICE: Philadelphia

OVERVIEW: Duane Morris LLP, a global law firm with 900 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

SUMMARY:  Join a vibrant, mission-driven team leading pro bono efforts firmwide. We are seeking a Pro Bono Coordinator to provide administrative support for the Pro Bono Program and to help amplify the impact we making in our communities, including: coordinating day-to-day program operations; preparing written materials for use in program administration, marketing, and internal communications; tracking community service and pro bono initiatives; and assisting with special projects in support of the Pro Bono Team.

ESSENTIAL FUNCTIONS:

Community Service and Pro Bono Coordination:

• Track the Firm's existing pro bono and community service initiatives across offices, helping to coordinate these efforts into a greater unified firm-wide program for future development under the purview of the Pro Bono team.
• Coordinate efforts to execute annual Firm Day of Service. 

Program Operational Coordination:

• Provide administrative support for program operations, including matter openings, drafting engagement letters, and follow-up with attorney/client teams for case statuses.
• Run ad hoc hours reports and compile data as requested by attorneys, legal services organizations, and management to support program tracking and metrics.
• Place follow-up calls and send reminder communications to pro bono clients, attorneys, and stakeholders.
• Maintain and update program databases, contact lists, and filing systems to ensure accurate record-keeping and reporting.

Communications/Marketing and Event Coordination:

• Provide administrative support for drafting/sending/tracking RSVPs for meetings and events, maintaining program calendar, and coordinating logistics for events.
• Assist with meeting preparation, including assembling materials, reserving conference rooms, and coordinating catering or supplies.
• Prepare first drafts of marketing materials such as updates to SharePoint pages, newsletters, opportunity announcements, and reports for review and approval by the marketing organization and pro bono leadership.
• Collect and organize pro bono marketing collateral in a manner that is scaled and sustained. Support the Pro Bono Partner, Special Counsel and Manager as needed with special projects 

REQUIRED QUALIFICATIONS:

• Associate’s or higher degree from an accredited college or university and 3-5 years of experience in law firm operations, as an administrative assistant, paralegal, or practice coordinator
• An interest in social justice and related causes.
• Excellent writing skills; impeccable grammar, clarity and succinctness.
• Strong organizational skills with the ability to prioritize and complete simultaneous projects in a face-paced environment.
• High sense of responsibility, accountability, and focus on proactivity and responsiveness.
• Excellent verbal communication and presentation skills; strong aptitude for detail.
• Excellent judgment, including sensitivity to confidential information.
• Comfort creating branded marketing and communications materials using Canva or similar design tools.
• Proficiency in Microsoft Word, PowerPoint, Excel.  Adobe Acrobat, Canva, web-based AI products, case management and law firm file management systems (iManage). 
• Ability to work well both in a team and independently.
• Professional proficiency in Spanish strongly preferred

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO days, 11 paid holidays
• Employee Referral Bonus ($3,000.00)

ACCOMMODATION STATEMENT:   If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.

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