JOB TITLE:  Legal Assistant 

DEPARTMENT:  Corporate   

FLSA STATUS:  Non-exempt            

OVERVIEW: Duane Morris LLP, a global law firm with 900+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

SUMMARY: Under general supervision and according to established policies and procedures, performs a variety of secretarial and administrative duties for legal professionals in Corporate practice areas with a focus on operational excellence and customer service. Interested in candidates that are highly organized with strong technical skills. Prior experience with large firm billing software experience preferred. Must be able to multi-task and prioritize effectively to meet tight deadlines. Interested in team players that possess strong communication skills to interact professionally with clients, attorneys and staff. Proficiency in Word, Excel and PowerPoint required. Experience working with a document management system preferred.

ESSENTIAL FUNCTIONS:

• Drafts, types and proofreads correspondence, memoranda and other legal documentation; drafts and maintains lists, tables and Excel worksheets. Experience in Corporate practice preferred.
• Coordinate and schedule meetings, including booking conference rooms, arranging catering, printing documents, coordinating schedules, and greeting clients
• Manage travel and expenses, including making travel arrangements and processing expenses for legal professionals
• Provide general administrative support to legal professionals including maintaining calendars and schedules, answering phones, organizing, copying and scanning documents, and processing incoming and outgoing mail.
• Conduct research and collate information as requested
• Implement and maintain effective office organizational systems
• Other administrative and support duties as assigned

  QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

• High School diploma with at least 3-5 years of related administrative or legal assistant experience.  
• Exposure to mergers & acquisitions, securities law, and corporate compliance preferred
• Must possess a high level of technical competency on various job-related computer software packages and applications including MS Word and MS Excel
• Strong organizational skills with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary.
• Strong written communication skills with the ability to proofread material for grammatical, typographical and spelling errors required
• Interpersonal skills necessary in order to communicate successfully either in person, by phone or through e-mail. 
• Must be able to follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with professional courtesy and tact. 
• Must be able to maintain discretion and confidentiality related to all functions.

ACCOMMODATION STATEMENT:   If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.

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Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.  In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator