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Position(s) I am Applying for

Office Services Assistant - San Diego

SUMMARY:

Duane Morris LLP is seeking an Office Services Assistant in our San Diego office. The person in this position will be responsible for supporting the firm’s office services related functions while providing exemplary customer service. Provides direct hands on support within a legal office environment setting including various office support tasks which may include one or more of the following areas of responsibility: copy, production, and scanning, fax, mail and shipping, records support, direct floor support, hospitality assistance, conference room set up and scheduling, receptionist backup, and facilities support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.         Responsible for photocopying jobs, including collating and assembling; involves assigning priorities to work; distributing completed jobs to work originators.

2.         Assists and coordinates repair of office equipment, including fax, copying and mailroom machines; responsible for contacting appropriate service and monitoring repairs.

3.         Transmits, receives and distributes faxes.

4.         Fields office support complaints and questions from lawyers and staff members in a cooperative manner.

5.         As needed, re-stocks supplies in photocopying and supply areas; may periodically change computer printer toner; keep appropriate contacts informed when supplies need re-ordering.

6.         Maintains upkeep of all office services area; may include general clean-up, lifting of boxes, furniture moving, and other related tasks.

7.         Maintains common areas of the office, which may include kitchens, conference rooms, etc.  Involves regular checking, straightening and stocking of supplies for these areas.

8.         Performs external and internal messenger runs; may include deliveries to City Hall, courts, pickup of emergency supplies, express mail, etc.

9.         Responsible for interoffice mail pick-up and delivery and coordinating outside deliveries.

10.       Answers telephone and e-mails related to assigned functions.

11.       Provides other assistance as requested by supervisor, attorneys or other staff members.

 

EXPERIENCE, SKILLS AND ABILITIES REQUIRED

             1.         High school degree or equivalent required.  Previous office experience preferred.

            2.         Ability to use general office equipment.

3.         Reliable, self-motivated and organized; interpersonal skills, including a flexible and cooperative attitude; ability to work independently when necessary.

            4.         Willingness to work overtime as requested.

 

 

WORKING CONDITIONS:

 

The working conditions described below are representative of those related to this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The incumbent is required to perform heavy assisted or non-assisted lifting of related items of 50 or more pounds and is required to walk and stand for extended periods of time.

 

Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. We offer a competitive salary and benefits package including, but not limited to: medical, dental, 401(k) with firm match, pension, life insurance and generous PTO. EOE/AA/M/F/V/D