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Position(s) I am Applying for

Human Resources Assistant - Human Resources - Philadelphia

SUMMARY:  Responsible for providing administrative support related to the successful operation of the Human Resources Department. 

ESSENTIAL FUNCTIONS: 

  • Performs general administrative duties in support of the HR department, including typing, filing, scanning and copying.
  • Prepares and sends offer letters and orientation packets to the firm’s new employees.
  • Prepares and sends e-mails/memos to announce new hires, terminations and department changes.
  • Creates personnel files for all new hires and ensures that all new hire documents are filed appropriately
  • Completes personnel change forms; inputs related information into HRIS
  • Maintains filing for all personnel documents
  • Prepares check request forms, and ensures payment of staffing agencies and related bills
  • Handles the administration of employee gifts (sympathy, bereavement, etc.)
  • Processes notary applications and renewals
  • Adheres to Human Resources related policies, practices and procedures.
  • Promotes operational efficiency and a high level of customer service.

    ADDITIONAL FUNCTIONS:

  • Serves as back-up Administrative Assistant for COO
  • Assists with time and attendance system as necessary
  • Assists with logistics for training as necessary
  • Works on special Human Resources related projects and assignments, as needed.

    QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

  • Minimum of 1 year of Human Resources or related office experience required. High school diploma or equivalent required.
  • Ability to effectively operate a personal computer and the firm’s systems with multiple applications, including MS Office, Word, Excel and Outlook. Experience with general office applications required and HRIS database programs preferred. Strong ability to use human resources related computer applications.
  • Ability to operate standard office equipment, including copier, scanner, calculator, facsimile and telephone.
  • Strong attention to detail and accuracy required. Ability to read and write in order to proofread and perform minor editing (e.g., typos, punctuation, grammar, spelling) of routine correspondence and other documents. Good knowledge of general office practices and business English.
  • Experience with maintaining records and filing. Ability to maintain strict confidentiality for all related information.
  • Must possess strong organizational and time management skills necessary to prioritize work and successfully complete numerous tasks under strict time constraints.
  • Exceptional interpersonal, verbal and written skills and professionalism necessary in order to effectively communicate in person, by phone and e-mail.
  • Ability to follow instructions from and interact with a diverse group of clients, attorneys and all levels of staff and provide information with ordinary courtesy and tact.
  • Team orientation required; ability to maintain good working relations with co-workers and other staff.
  • Work occasionally requires more than 35 hours per week to perform the essential duties of the position; may require irregular hours.