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Position(s) I am Applying for

Document Specialist - Las Vegas

SUMMARY: Under the general supervision and according to established policies and procedures, prepares a variety of documents using a transcriber and the firm’s word processing software. Maintains positive contact with attorneys and support staff; observes confidentiality of personnel and firm matters.

 

ESSENTIAL FUNCTIONS:

  • Assists in the development and implementation of a word processing procedures manual for attorneys and staff.
  • Creates and edits legal documents such as briefs, letters, charts, forms, graphics, and other written material.
  • Coordinates the firm’s “forms manual” based on standard documents, formats, and boilerplate samples from attorneys, paralegals and staff.
  • Runs indexes for attorneys, paralegals and staff so that obsolete documents may be destroyed.
  • Monitors and orders word processing supplies to ensure that reserves are maintained.
  • Formats, edits and styles complex WORD documents at an advanced level, including but not limited to auto numbering, mail merges, tables, embedded objects, TOC and TOAs.

 

PREFERRED QUALIFICATIONS:

  • Excellent communication and time management skills
  • Proficient in MS Excel, PowerPoint and Word
  • Familiar with firm forms, document formats and printing requirements.
  • Understands all aspects of the firm’s word processing software packages.
  • Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.
  • Excellent document skills, including formatting and styling documents, creating TOC's and TOA's and conversion/formatting of documents.

 

 

EDUCATION AND EXPERIENCE :

  • Bachelor’s degree in English preferred but not required
  • Minimum of 3- 5 years’ experience in a Document Specialist related role

BENEFITS:

  • Comprehensive Healthcare, Dental, Vision, and Prescription Plans
  • Commuter, HSA and FSA Spending Accounts
  • Short-term and Long-term Disability and Life Insurance Coverage
  • 401k and Pension Plans
  • Up to 27 PTO Days, 11 Paid Holidays
  • Employee Referral Bonus ($3,000.00)
  • Professional Development Training
  • Fertility Support Benefits
  • Back-Up (Family) Care Advantage and Employee Assistance Program

 

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact HR Assistant, Shawn Tato, at 215-979-1224.

 

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

 

https://www.duanemorris.com/practices/privacy_and_data_protection.html

 

 

 

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.