Date: 12/21/2022

Department: Marketing & Business Development

Job Title: Marketing & Business Development Coordinator

Work Schedule: Full Time

FLSA Status: Non-Exempt

Location: Philadelphia, PA

OVERVIEW: Duane Morris LLP, a global law firm with 900+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: This position supports the functional units within the Firm’s marketing operations and business development areas. Responsibilities include a variety of tasks and special projects in aid of the Department’s support of the Firm’s many practice groups and industries.

ESSENTIAL FUNCTIONS:

• Handle business development requests related to marketing materials, pitch packages, proposals, promotions, mailings, event preparation, and presentations.

• Assist with the organization, inventory, and fulfillment of collateral and promotional items.

• Act as marketing liaison to the office managers/coordinators including collaboration to fulfill distribution needs and ensure each office’s materials are stocked appropriately.

• Update, print and distribute marketing collateral for events and presentations.

• Conduct basic industry and practice research on associations, membership organizations and speaking engagements.

• Schedule/coordinate appointments; prepare agendas; reserve and prepare facilities for meetings.

• Make travel arrangements and reservations.

• Create and maintain Microsoft Word, Excel and PowerPoint documents.

• Serve as back up for intranet content updates using basic HTML coding.

• Create and conduct marketing surveys.

• Support the firm’s Webinar team by producing and/or participating in virtual client events and internal trainings.

• Oversee deliverables and deadlines for all sponsorships, conferences and events.

• Maintain In/Out tracker of all marketing material shipped to and returned from events.

• Support Events Manager(s) with event planning logistics including food and beverage orders, A/V requirements, CLE accreditation, creating evaluation forms, material delivery and insurance requirements.

• Act as marketing liaison with guest reception and hospitality.

• Provide on-site event staff assistance to execute tasks such as material set up, event registration, client accommodations, CLE accreditation logistics, etc.

PREFERRED QUALIFICATIONS:

• 5 years of experience in a professional environment

• 2 years of experience with law firms and/or legal industry

• Strong organizational skills.

• Strong presentation and public speaking skills.

• Strong project management and prioritization skills

BENEFITS:

• Comprehensive Healthcare, Dental, Vision, and Prescription Plans

• Commuter, HSA and FSA Spending Accounts

• Short-term and Long-term Disability and Life Insurance Coverage

• 401k and Pension Plan

• 22 PTO Days, 11 paid holidays

• Employee Referral Bonus ($3,000.00)

• Professional Development Training

• Back-Up (Family) Care Advantage and Employee Assistance Program

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with ourWebsite Disclaimerand (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

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Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.