My Email Address
= Required field
Enter Email Address, confirm, enter Security Code, and click Submit.
Email Address
Confirm Email Address
Type the code from the image



Position(s) I am Applying for

Legal Assistant - Private Client Services - New York

Date: 1/1/2023

Department: Private Client Services

Job Title: Legal Assistant

Work Schedule: Full Time

FLSA Status: Non-Exempt

Location: New York (Park Avenue)

 

 

 

 

 

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

 

SUMMARY: We are seeking an experienced Legal Assistant to perform a variety of secretarial and administrative duties within our Private Client Services practice group. The ideal candidate will focus on operational excellence and client service delivery. In addition, must have excellent confidentiality and relationship management skills.

 

ESSENTIAL FUNCTIONS:

  • Processes original client documents including copying, scanning, creating (and updating) binders, transmitting documents to clients and preparing for vault storage; Maintains and updates ongoing client document status spreadsheet.
  • Proactively implements and maintains highly effective office organizational systems.

 

  • Provides general administrative support to legal professionals including maintaining calendars and schedules and processing incoming and outgoing mail.
  • Types and proofreads engagement letters, correspondence, memoranda and other administrative documentation.
  • Acts as a witness at the signing of estate planning documents if necessary, having the ability to maintain good public relations with clients, as well as observing confidentiality and attorney/client relationships.
  • Coordinates and schedules meetings, including booking conference rooms, arranging catering, printing documents, and coordinating schedules.

 

 

 

 

PREFERRED QUALIFICATIONS:

  • High School diploma (Associate’s or Bachelor’s Degree preferred) with at least 3-5 years of related administrative or legal assistant experience.Specific knowledge of estate and trust documents/terminology a plus.
  • Strong organizational skills are imperative with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary.
  • Must possess a high level of technical competency on various job-related computer software packages and applications including MS Word, MS Outlook and MS Excel.
  • Strong written communication skills with the ability to proofread material for grammatical, typographical and spelling errors required.
  • Interpersonal skills necessary in order to communicate successfully either in person, by phone or through e-mail (including directly with clients).
  • Must be able to follow instructions effectively from a diverse group of legal professionals and staff and provide information with professional courtesy and tact.
  • Must be able to maintain discretion and confidentiality related to all functions.

 

EDUCATION AND EXPERIENCE :

  • High School diploma (Associate’s or Bachelor’s Degree preferred) with at least 3-5 years of related administrative or legal assistant experience.Specific knowledge of estate and trust documents/terminology a plus.

 

 

BENEFITS:

  • Comprehensive Healthcare, Dental, Vision, and Prescription Plans
  • Commuter, HSA and FSA Spending Accounts
  • Short-term and Long-term Disability and Life Insurance Coverage
  • 401k and Pension Plans
  • Up to 27 PTO Days, 10 Paid Holidays
  • Employee Referral Bonus ($3,000.00)
  • Professional Development Training
  • Fertility Support Benefits
  • Back-Up (Family) Care Advantage and Employee Assistance Program

 

PAY TYPE : Hourly

ANNUAL PAY RANGE: $53,000-$90,000

 

 

 

Please Note: The hourly and/or annual salary amount is based on a *good faith* compensation analysis in pursuant of New York City Human Rights Law(NYCHRL) listed under *Senate Bill 9457*. Final starting salary/wage is dependent on the candidate’s experience level, industry expertise, skills and other factors that are defined in the job description.

 

 

 

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact HR Assistant, Shawn Tato, at 215-979-1224.

 

 

 

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with ourWebsite Disclaimerand (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

 

Data Privacy Statement

 

 

 

 

 

 

 

 

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.