Department: Private Client Services

Job Title: File Clerk

Work Schedule: Full Time

FLSA Status: Non-Exempt

Location: Philadelphia, PA

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: Provides wide ranging and substantive administrative support to the Private Client Services practice group.

ESSENTIAL FUNCTIONS:

• Serves as main point of contact for maintenance of Private Client Services department database
• Processes incoming material by verifying accuracy; sorts and codes according to defined procedures.
• Scan, type and drafts documents; sorts, reviews and screens documents for completeness
• Serves as backup to will vault process and procedures
• Assist with drafting of probate papers
• Opens and distributes mail
• Assist with large mailings (certified mail, etc.)
• Retrieves information from files, computer records and other sources in response to specific requests.
• Releases information and documents in accordance with established processes.
• Maintains logs and other records to support the tracking of case files.
• Supports the maintenance and storage of legal documents.
• Maintains reports on new client matters.
• Sets up files to be maintained in central storage.
• Assists with inventory of central files.
• Assist with special projects as assigned

PREFERRED QUALIFICATIONS, EDUCATION AND EXPERIENCE:

• High school diploma. Post-high school education preferred.
• 0-1 year of related administrative experience is preferred
• Proficiency in MS Word and Outlook required; some Excel experience preferred
• Must be detail oriented with strong organizational skills
• Must be able to lift and move up to 10 lbs and use a ladder to climb/reach items
• Position requires working onsite 5 days per week

BENEFITS:

• Comprehensive Healthcare, Dental, Vision, and Prescription Plans

• Commuter, HSA and FSA Spending Accounts

• Short-term and Long-term Disability and Life Insurance Coverage

• 401k and Pension Plan

• 22 PTO Days, 11 Paid Holidays

• Employee Referral Bonus ($3,000.00)

• Professional Development Training

• Back-Up (Family) Care Advantage and Employee Assistance Program

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Data Privacy Statement

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.