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Position(s) I am Applying for

Legal Assistant - Intellectual Property (Patent Prosecution)

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.


SUMMARY: Under general supervision and according to established policies and procedures, performs a variety of duties for assigned attorneys. Forms positive relationships with clients, attorneys and staff, and observes confidentiality of client and other firm matters.




  • Prepare, organize, and file documents and correspondence with the court;
  • Monitors filing deadlines noted on docket reports for all US and foreign patent applications. Assists with the review and clearing of docketing and communicates details to Docketing.
  • Assists with the preparation and filing of patent applications and related documents with the USPTO. Ensures legal documents are processed in a timely and efficient manner, complying with the firm's quality control requirements and USPTO regulations and deadlines.
  • Assists with the preparation and timely filing of Post Grant proceedings, including inter partes review, covered business method, ex parte re-examination, post-grant review and other documents in ongoing post-grant proceedings, complying with the firm's quality control requirements and USPTO regulations and deadlines.
  • Assists in the preparation of PCT applications and correspondence to foreign associates. Prepares routine correspondence for attorneys and paralegals. Creates reports, letters and legal documents utilizing in-house software/database tool.
  • Confirmation of incoming electronic correspondence from clients, the reporting of all incoming US and Canadian Office mail to clients or foreign counsel, and the reporting of filing to clients and foreign counsel.
  • Creates, maintains and organizes electronic and paper files.
  • Assists with the preparation and timely filing of litigation papers, and appeals in Federal district Court and Federal Circuit Court respectively, complying with the firm's quality control requirements and Court regulations and deadlines
  • Maintains client files including preferences and contacts. Familiarizes self with client base.
  • Performs various tasks for the client, recording the time in DTE..
  • Drafts, types and proofreads correspondence, memoranda and other legal documents.
  • Reads, sorts and dates incoming mail. Ensures timely distribution of outgoing mail, procuring specific delivery services when appropriate. Follows-up on delivery. Sends, receives and delivers faxes.
  • Reads, sorts and dates incoming mail. Ensures timely distribution of outgoing mail, procuring specific delivery services when appropriate. Follows-up on delivery. Sends, receives and delivers faxes.
  • Establishes and maintains calendar and deadline reminder systems utilizing master calendar system. Makes appointments and assists with travel arrangements for attorneys.
  • Opens new files, requests conflict of interest checks with record center and maintains on­ line and hard-copy files. Conducts periodic reviews for possible storage of older files, preparing files to be closed.
  • Proofreads billing sheets, and reviews and edits bills. Processes timesheets, client bills and expense vouchers.
  • Greets clients and visitors; maintains positive working relationship with clients; and observes confidentiality of attorney/client relationships.



  • Works closely with the administrative staff team. May assist with the overload of typing, filing, photocopying, faxing, or reception relief as requested by attorneys or the office manager.
  • May assist in training new staff.
  • Performs other related duties, as requested.



  • Must be able to maintain discretion and confidentiality in all situations.
  • Significant legal knowledge about civil and patent procedure.
  • Ability to prioritize multiple tasks and projects under tight deadlines
  • Possesses basic math skills.
  • Proficient using Microsoft Outlook, Word, Excel, PowerPoint and the Internet.
  • Transcription skill level of 70 w.p.m. - legal documents, correspondence and reports from rough draft or dictation.
  • Strong writing skills to aid in drafting, editing and discussing legal pleadings.
  • Must be able to follow instructions very effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.




  • Minimum two years' experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with limited supervision.
  • High school degree or equivalent required.


  • The incumbent may be required to sit, stand, walk, talk or listen for extended periods of time. Work occasionally requires a high level of mental effort and strain while producing a high volume of work related to essential and other duties. Because of the volume of work performed by computer, the incumbent is required to spend a considerable amount of time typing and looking at computer monitors.
  • Work occasionally requires more than 35 to 40 hours per week to perform the essential duties of the position; may require irregular hours.




  • Comprehensive Healthcare, Dental, Vision, and Prescription Plans
  • Commuter, HSA and FSA Spending Accounts
  • Short-term and Long-term Disability and Life Insurance Coverage
  • 401k and Pension Plans
  • Up to 27 PTO Days, 11 Paid Holidays
  • Employee Referral Bonus ($3,000.00)
  • Professional Development Training
  • Fertility Support Benefits
  • Back-Up (Family) Care Advantage and Employee Assistance Program


EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact HR Assistant, Shawn Tato, at 215-979-1224.


DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with ourWebsite Disclaimerand (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.


Data Privacy Statement



The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.