OVERVIEW: Duane Morris LLP, a global law firm with 900+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: Provides secretarial and administrative support to legal professionals.

ESSENTIAL FUNCTIONS:

• Provides exceptional client services; observes confidentiality of attorney/client relationships.
• Prepares forms; sets up and maintains databases and files.
• Prepares and manages correspondence.
• Proofreads and edits legal documents.
• Handles incoming mail. Ensure timely receipt of outgoing mail; may engage special delivery services.Handles faxes.
• Opens new files, requests conflict of interest checks with record center and maintains on-line and hard copy files.Stores older files; prepares files for closure.
• Coordinates billing, proofs billing sheets, and reviews and edits bills.
• Makes appointments and assists with travel arrangements for attorneys.
• Assists with commercial real estate transactions; prepares final closing binder.
• Already knowledgeable or is willing to learn how to assist with due diligence review and play an active role in the real estate closing process.
• May occasional work overtime and irregular hours.

ADDITIONAL FUNCTIONS:

• Works closely with administrative support staff; is team oriented.
• Supports other departments with overload typing, filing, photocopying, faxing, or reception relief.
• May transcribe documents.
• May perform other related duties.

PREFERRED QUALIFICATIONS, EDUCATION AND EXPERIENCE:

• Associates Degree or equivalent required.
• Minimum five years’ experience in commercial real estate.
• Working knowledge of legal procedures and legal terminology.
• Proficient in spelling, punctuation, grammar and other English language skills.
• Basic math skills in order to verify calculations on documents.
• Transcription and typing skills (70 w.p.m.) for legal documents, correspondence, rough draft and dictation.
• Knowledge of administrative and clerical procedures.
• Working knowledge of Office 2016 (Word, Power Point, Excel); Desksite, Intapp Tie, and Office Chrome River a plus.
• Ability to organize and prioritize within strict time constraints.
• Interpersonal skills necessary in order to communicate in person and electronically.
• Ability to follow instructions from a diverse group of clients and attorneys.
• Courtesy and tact.
• Good verbal and written communication skills.
• Discretion, confidentiality, integrity.
• Customer service orientation.
• Good judgment and decision-making.
• Initiative.
• Reliability.
• Stress tolerance.

BENEFITS:

• Comprehensive Healthcare, Dental, Vision, and Prescription Plans

• Commuter, HSA and FSA Spending Accounts

• Short-term and Long-term Disability and Life Insurance Coverage

• 401k and Pension Plan

• 22 PTO Days, 11 Paid Holidays

• Employee Referral Bonus ($3,000.00)

• Professional Development Training

• Back-Up (Family) Care Advantage and Employee Assistance Program

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with ourWebsite Disclaimerand (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Data Privacy Statement

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.